Privacy Policy
Last updated: 26 August 2026
North Shore Artistic Roller Skating Club respects your privacy and is committed to protecting the personal information you provide to us.
This Privacy Policy explains what personal information we collect, why we collect it, how we use and protect it, and your rights in relation to that information.
We operate in accordance with the Privacy Act 2020 and the Information Privacy Principles that apply to organisations in New Zealand.
1. Information We Collect
When you join our club, register for skating activities, contact us, or use our website, we may collect personal information including:
Full name
Residential or postal address
Email address
Phone number
Date of birth
Information relating to your club membership or participation in skating activities
Any other information you voluntarily provide to us that is reasonably necessary for club activities
We only collect information that we reasonably need for legitimate club purposes.
2. Why We Collect Your Information
We may collect and use your personal information to:
Process and manage club memberships and registrations
Communicate with members and parents/guardians about club activities
Organise skating sessions, training, competitions, events and other club activities
Confirm age or eligibility where an activity, competition, membership category or safety requirement has an age-related requirement
Maintain accurate membership and administrative records
Contact you about changes to sessions, events or club activities
Manage payments, where applicable
Meet our legal, regulatory, insurance or health and safety obligations
Respond to enquiries and provide services requested by you
Protect the safety and wellbeing of members and participants
Carry out other activities reasonably connected with operating the club
We will not collect personal information unless there is a lawful purpose connected with our activities and the information is necessary for that purpose.
3. Information About Children and Young People
Our club may provide activities for children and young people. Where we collect information about a child or young person, we take particular care to ensure that the collection and handling of that information is fair and reasonable.
Where appropriate, information may be provided by a parent or legal guardian on behalf of a child.
We may use a child's date of birth to determine eligibility, age categories, membership requirements, competition categories, or other legitimate club purposes.
We will not use a child's personal information for purposes unrelated to the operation of the club unless we have an appropriate lawful basis to do so.
4. How We Collect Information
Where reasonably practicable, we collect personal information directly from the person it relates to, or from their parent or legal guardian where appropriate
Information may be collected through:
Our website or online registration forms
Membership applications
Email or other correspondence
In-person registration
Club events and activities
Telephone or other communications
If we collect information from someone other than the individual it relates to, we will handle that information in accordance with our obligations under the Privacy Act 2020.
5. How We Use Your Information
We will generally use personal information only for the purposes for which it was collected, or for purposes that are directly related to those purposes.
We will not sell your personal information.
We will not use your personal information for unrelated purposes without an appropriate lawful basis or your permission where required.
6. Who We May Share Information With
We may share personal information where reasonably necessary for the operation of the club, including with:
Club committee members or authorised volunteers who need the information to perform their club responsibilities
Coaches, instructors or authorised personnel where necessary to run club activities
Service providers who assist us with website hosting, membership administration, communications, payments or other club services
Sporting organisations, competition organisers or governing bodies where necessary for participation in relevant activities
Insurers or professional advisers where reasonably necessary
Government agencies or other authorities where required or permitted by law
Emergency services where necessary to protect someone's health or safety
We will only disclose personal information where permitted by the Privacy Act 2020 or where you have otherwise authorised the disclosure.
7. Keeping Your Information Secure
We take reasonable steps to protect personal information from loss, unauthorised access, use, modification or disclosure.
Access to personal information will be limited to people who reasonably need it for their role within or on behalf of the club.
However, no method of storing or transmitting information electronically can be guaranteed to be completely secure.
If we become aware of a privacy breach that is likely to cause serious harm, we will comply with our obligations to notify the relevant parties and the Office of the Privacy Commissioner where required.
8. How Long We Keep Your Information
We will retain personal information only for as long as reasonably necessary for the purposes for which it was collected, or for as long as we are required to retain it by law or for legitimate administrative, legal, insurance or accounting purposes.
When information is no longer required, we will take reasonable steps to securely delete or dispose of it.
9. Accessing and Correcting Your Information
You have the right to request access to personal information we hold about you and to ask us to correct information that you believe is inaccurate or incomplete.
To make a request, please contact us using the details below.
We may need to verify your identity before providing access to personal information.
10. Your Choices
Where we ask you to provide personal information, we will explain why it is being collected and whether providing it is voluntary or necessary for a particular club activity.
If you choose not to provide information that is reasonably necessary for membership or participation in a particular activity, we may not be able to provide that membership or activity.
You can also contact us if you no longer wish to receive optional promotional or marketing communications from us.
11. Cookies and Website Data
Our website may use cookies or similar technologies to operate the website, understand how visitors use it, and improve our services
We may use third-party services such as website analytics, hosting, forms, payment providers or email services. These providers may process information on our behalf and will be subject to their own privacy policies and applicable legal requirements.
12. Overseas Disclosure
Some of the service providers we use may store or process information outside New Zealand.
Where personal information is disclosed to an overseas recipient, we will take reasonable steps to ensure that the disclosure is permitted under the Privacy Act 2020. New Zealand's Privacy Act contains specific requirements relating to overseas disclosure of personal information.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our practices, services or legal obligations.
The latest version will be published on our website with the date it was last updated.
14. Contact Us
If you have questions about this Privacy Policy, want to access or correct your personal information, or have a privacy concern, please contact us:
North Shore Artistic Roller Skating Club
Privacy Contact: Macarena Carrascosa, Club President
Email: nsarsc@gmail.com
Address: 30 Downing St, Glenfield
If you are not satisfied with how we have handled your privacy concern, you can contact the Office of the Privacy Commissioner
15. Consent
By providing personal information to us, you acknowledge that you have read this Privacy Policy and understand how we collect, use and protect personal information.
Where consent is required for a particular use of personal information, we will seek that consent separately.